Event Day Checklist

Daily checklist for IT operations during the event (Friday–Sunday). Print one copy per day.

See the full printable checklist for the complete version with sign-off columns.

Morning Opening (1 Hour Before Gates)

• Pick up radios from Security Office
• IT Operations room open, Windows computer on, Docker monitoring running
• Golf cart at IT trailer, keys accounted for
• Verify all 4 PRInfo displays powered on and showing content
• Badge printing station operational, test print successful
• Surveillance cameras recording, UPS battery OK
• Meals tablet on, WiFi connected, scanner working
• Radio check with all IT positions

During Event (Every 2 Hours)

• Quick check of all PRInfo displays
• Check badge paper supply
• Verify badge booth staffed
• Verify surveillance still recording
• Confirm all IT positions covered
• Log and track all issues to resolution

Evening Closing

• Verify all 4 PRInfo displays running (leave on overnight)
• Note badge paper supply level
• Secure badge booth equipment
• Update status board for next day
• Log outstanding issues
• Return radios to Security Office
• Golf cart parked at IT trailer
• Lock IT Operations room
• Brief next day’s morning crew

Shared Resources

• Golf cart — Kept at IT trailer. Keys on AirTag (Mike Beers, Chair).
• Radios — Pick up daily from Security Office. Return each evening. Not maintained by IT.
• IT Ops computer — Windows PC with Docker monitoring stack (Uptime Kuma, Grafana, Prometheus).